There are certain fundamentals about project management you should know, even if you haven’t worked as a professional project manager. Basically, it’s all about communication. This article contains a list of 10 practical tips that will help you communicate and get your projects done more efficiently. As on a PRINCE2 practitioner training Certification uk.
To be successful, you must communicate your expectations, set reasonable deadlines, and manage resources. These are the fundamentals of good project management.
1. Prepare a good plan
Learn your organization’s project management philosophy. Then write down some details about the objectives of the project at the start.
2. Prepare the documents that describe the project
Prepare a set of documents that deals with the following topics:
- Who does what
- Where the work is done
- Who is involved in managing the work
- Who is responsible for dealing with problems at the end of the project
- Where support materials are stored
- Who has access to them
- Project budget
- Other important documents
3. Meet your customers
Right now your planning and preparation are just warm-ups. Most of the work up to this point has been conceptual. Now it’s time to work on creating the details of the project. This is where the rubber meets the road. There are several good software programs available that do this for you. I’ve used Microsoft Project, Visual Studio, and InDesign. The templates are self-explanatory. Most people are using MS Project. Look for the project management plan. This is how you are going to outline your work, arrange activities, and keep things organized.
4. Make a list of risks and issues
Risk management is arguably the most important part of project management. Sometimes you can work around issues, but usually, you will need to assess your project and decide how to deal with the risks or issues. Think through the risks and decide on a plan to address them. Find out if there are any potential issues or problems with the project documents or work.
5. Keep the team informed
The first steps in project management — or any management, for that matter — are planning and preparation. As the team works on the project, project members need to keep the team informed. Keep a record of what issues come up, what changes are needed, and any other issues that come up and need to be reported to the project team leader. Create some sort of weekly or monthly meeting schedule to keep everyone informed on how things are going.
6. Set up a communication plan for the project
You have your plan. Now let the team know what it is, what it is, and how everyone fits into it. Discuss any new additions or changes that are needed on the project.
7. Create a plan for the project
Once you have your plan. You need to compare it to the project schedule. Do you have enough resources, manpower, and time to meet the project’s deadlines?
8. Prepare for the unexpected, and give yourself permission to fail
Keep all of your notes and documents that decide your project. Revise them whenever the need arises. As you develop the project plan, keep in mind if it’s realistic, or if you will need to change it to meet your schedule. eventuality planning allows you to have a plan in place but also gives you tolerance for failure. If the project does not proceed as planned, have the courage to respond by having faith that something else will.
9. Find your team, and meet them one-on-one
Working on a team really speeds up the process. Team people share, create, learn, and bond. While you are looking to create a group of passionate people, adding pheromones and ramps to facilitate your meetings never hurt either. Try to create some “bonding” meetings in your plan. Go out to lunch with people. Have a coffee, a cappuccino, and some sort of beverage. Project management encourages the team to work together outside of work, and this can really bring relationships together.
10. Balance your schedule
Projects are time-bound. Make sure you have all the free time that you might need. Get moonwalks in each place on the project to get away from day-to-day concerns. Create, describe, and exercise your communication plans on your schedule. Schedule your checking-in days in the schedule. Be sure to schedule your day-offs, make-ups, and end-of-days, and test them when you can. Critical parts of your schedule or schedule transition should be on the schedule.